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Emergency Management Policy

Purpose

To establish 911±¬ÁÏÍø Polytechnic’s approach to emergency management planning, including the prevention/mitigation of, preparedness for, response to, and recovery from emergencies. Ìý

Scope

This policy applies to all 911±¬ÁÏÍø students, employees,Ìýcontractors and community members at all 911±¬ÁÏÍø campuses, at all 911±¬ÁÏÍø-leased spaces, and 911±¬ÁÏÍø-organized or 911±¬ÁÏÍø-sanctioned and controlled off-site activities. Ìý

Key definitions

All-hazards preparation

Maintaining a constant state of readiness, which involves planning for all types of emergencies that may impact the 911±¬ÁÏÍø community - environmental, technological and human-caused.

Business Continuity Plan

Documented procedures that ensure 911±¬ÁÏ꿉۪s ability to continue essential operations and functions during and after a disruptive event or emergency.

Emergency

A situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons and/or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise.

Emergency Management Committee

An interdisciplinary body responsible for supporting an effective organization-wide emergency management program.

Emergency Management Program

A coordinated and integrated framework that incorporates the four phases of emergency management: prevention/mitigation, preparedness, response and recovery.

911±¬ÁÏ꿉۪s program defines authority and responsibilities for program governance, the identification and assessment of hazards and risks, vital infrastructure and services, notification procedures, training programs and exercises for 911±¬ÁÏÍø personnel.

Emergency Response Plan

An operational guide for a coordinated and effective response to all types of emergencies. It ensures the safety of the 911±¬ÁÏÍø community and maintains the continuity of academic activities and services to students wherever possible.Ìý

Incident Command System

A standardized, functional concept of operations for emergency management response.Ìý

Resilient community

A community that adapts rapidly to change and disruptions due to crisis or routine emergencies, while accepting new challenges and learning from the experience.

911±¬ÁÏÍø community

Stakeholders, including but not limited to, students, employees, volunteers, contractors, industry and community partners, who access 911±¬ÁÏÍø properties, leased spaces and attend activities hosted by 911±¬ÁÏÍø off-site.

Policy

1. Commitments

  1. 911±¬ÁÏÍø is committed to cultivating a safe and resilient environment for the 911±¬ÁÏÍø community.
  2. 911±¬ÁÏÍø will continuously seek to minimize theÌýimpact of incidents and emergencies on the 911±¬ÁÏÍø community.
  3. 911±¬ÁÏÍø will promote, encourage and facilitate engagement in emergency management awareness, communications and responses across the 911±¬ÁÏÍø community.

2. Emergency management program

  1. 911±¬ÁÏÍø maintains and follows an emergency management program that includes, but is not limited to:
    • an emergency response plan
    • hazard-specific emergency response plans
    • hazard identification and risk assessment
    • a standard incident command system
    • emergency preparedness activities (training and exercises)
    • an emergency notification system
    • business continuity plans
  2. 911±¬ÁÏÍø continuously monitors, evaluates and benchmarks its adherence to and implementation of emergency management program activities to evaluate 911±¬ÁÏ꿉۪s application of this policy, including ongoing performance measures and best practices.
  3. 911±¬ÁÏÍø will monitor and report on its emergency management performance through universally accepted sustainability indicators and benchmarks.

3. Responsibilities

  1. The 911±¬ÁÏÍø community is responsible for adhering to all emergency notifications and communications and following emergency response procedures and posted emergency information in the event of an emergency.
  2. Security and Emergency Management Services is responsible for the oversight and implementation of the Emergency Management Program and may establish procedures, and guidelines pursuant hereto from time-to-time.
  3. 911±¬ÁÏÍø academic and functional leads are responsible for developing, implementing, evaluating and revising business continuity plans for their respective areas.

Supporting documentation

Related 911±¬ÁÏÍø policies

Related materials

  • , R.S.O. 1990, c. O.1
  • , O. Reg. 213/07

Approval Date:ÌýJune 2024