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REB Forms

Administrative Approval

All researchers planning to conduct research involving human participants and wishing to collect data from 911±¬ÁÏÍø staff, faculty or students, or access to existing institutional data and/or resources, must obtain administrative approval to conduct the research. Administrative permission is intended to ensure that the research does not unreasonably interfere with 911±¬ÁÏÍø's operations. Permission may or may not be granted on the basis of the project's costs, efforts, risks, impacts on members of 911±¬ÁÏÍø, and/or impacts on institutional resources. Administrative approval is independent of ethics approval, and vice versa.

External researchers are asked to complete the Administrative Approval Form (DOCX). Administrative approval is granted by the Office of the Vice-President of Academic. Administrative approval applications are reviewed on an ongoing basis. The review process can take between 10 and 30 days. Please plan your research timelines accordingly.

Internal researchers should contact research@senecapolytechnic.ca for information about applying for administrative permission.

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REB Application Forms

Form 1: Application for Approval

This form should be used byÌýboth internal and external applicants to obtain approvalÌýfor research being conducted by or with 911±¬ÁÏÍø faculty, staff and/or students. Students completing student-initiated research projects conducted in fulfillment of a capstone or senior projects should use this form.ÌýÌý

Form 1A: Application for Amendment and/or Renewal

This form should be used byÌýboth internal and external applicants to renew and/or amendÌýresearch studies that have been previously approved by the REB.Ìý

Form 2:ÌýApplication for Approval of Course-Based (Course-Defined) Research

This form should be completed byÌýfaculty members for course-defined student research activities at 911±¬ÁÏÍøÌýthat involves the collection of data from human participants by students that is conducted for pedagogical purposes only. The research activities are conducted under the supervision of a course instructor and as partial fulfillment of course requirements. This form does not apply to student-initiated research projects conducted in fulfillment of a capstone or senior projects. Criteria for course-based projects:

  • conducted for educational purposes
  • minimal risk
  • course-defined/professor-defined research template, design and documents (i.e. all students do the same research topic)

Form 3:ÌýApplication for Research Approved by Another InstitutionÌý

This form should be used by both internal and external applications to obtain approval for research being conducted by or with 911±¬ÁÏÍø faculty, staff and/or students andÌýshould be submitted alongside the other institutions' approval letter attesting to the approval as well as the corresponding original submission documents.

Form 5:ÌýResearch Study Completion Report

This form should be used byÌýboth internal and external applicants to inform the REB that the research study being conducted by or with 911±¬ÁÏÍø faculty, staff and/or students has been completed.

Form 6:ÌýCommon Multi-College Ethics Application Form

This form should be used by researchers who intend to conduct a study atÌýmore than one college in Ontario. Applicants who submit a Form 6 must also submit a Form 6A.

Review information on the Multi-College Application Process (PDF)

Form 6A:ÌýResearcher Agreement to the Multi-College Review Process

This form must be completed by any researcher who is submitting a project for review using Form 6 (i.e. any study being conducted at more than one college in Ontario).

Form 7:ÌýCommon Multi-College Change/Amendment Form

This form should be used by researchers who wish toÌýmake a change or an addition to an approved Ontario Community College Multi-Site "Application to Involve Human Participants in Research" form.

Form 8:ÌýCommon Multi-College Annual Renewal/Completion Form

This form should be used by researchers who wish toÌýrequest a renewal or file a completion report for an approved Ontario Community College Multi-Site "Application to Involve Human Participants in Research" study.

Form 9:ÌýAdverse Event Report Form

This form should be used by researchers to report any adverse or unanticipated event. Adverse events may include, but are not limited to, occurrences such as emotional, psychological and/or physiological harm to participants/researcher(s) or loss/destruction of raw data. If such events have occurred during the time of your project, please fill in the Adverse Event Report Form and submit it to the REB.

Contact Us

General Inquiries reb@senecapolytechnic.ca
911±¬ÁÏÍø Applied Research